Effective Minute Taking

Overview

Producing accurate, clear, action orientated minutes is essential to your organisation’s decision making process. This practical course will enable you to prepare for and produce minutes which accurately and concisely report what has been discussed and the actions to be taken.

Who Will Benefit?

All those required to take notes and meetings and need to develop their confidence and skills in producing accurate, clear and professional minutes.

Objectives

Upon completion you will be able to:

  • Link the preparation and planning of meetings with accurate minutes.
  • Skilfully develop your preferred method of taking notes.
  • Improve the layout and format of your agenda and minutes to enhance clarity.
  • Identify the relevant and key points from a meeting, knowing what to keep in and leave out.
  • Enhance your concentration through effective listening skills.
  • Save time by adopting new techniques on drafting and writing up your minutes.

Duration

1 day.

Course Content

Meeting Preparation and Agenda Setting

  • Knowing the purpose and advantages of a clear agenda
  • Understanding how an agenda can be used to improve minute taking
  • Establishing a partnership with the chair
  • Creating a checklist for essential preparation for a meeting

The Purpose of Minutes

  • Establishing the purpose of minutes within your organisation
  • Matching minutes with the intended audience and their use
  • Understanding the different types of minutes

Essential Writing Skills

  • Working through note taking tips and techniques to speed up the process
  • Pulling out key points and relevant facts
  • Knowing and adopting the ABC of writing
  • Creating clarity through accurate punctuation

Key Listening Skills

  • Recognising and overcoming your barriers to listening
  • Developing positive listening skills through the use of practical techniques

Course Features

The course is highly practical and interactive, with the emphasis on creating a supportive environment in order to build confidence. Individual and group exercises will enable you to try out new techniques, explore your areas of strength and build on your development areas.

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